All sporting organisations
which make provision for children and young people must ensure that:
- the welfare of the child is paramount
- all children, whatever their age, culture, disability,
gender, language, racial origin religious beliefs and/or sexual identity have the right to protection from abuse
- all suspicions and allegations of abuse and poor practice
will be taken seriously and responded to swiftly and appropriately
- all those working in sport have a responsibility to report
concerns to the appropriate officer.
BZJFA officials are
not trained to deal with situations of abuse or to decide if abuse has occurred.
The British Zen Judo Association (BZJFA) has a duty of
care to safeguard all children involved in BZJFA from harm. All children have a right to protection, and the needs
of disabled children and others who may be particularly vulnerable must be taken into account .BZJFA will
ensure the safety and protection of all children involved in BZJFA through adherence to the Child Protection
guidelines adopted by BZJFA.
A child is defined as a person under the age of 18 (The Children Act 1989).
The aim of the BZJFA
Child Protection Policy is to promote good practice:
- providing children and young people with appropriate safety and protection
whilst in the care of BZJFA
- allow all BZJFA officials to make informed and confident responses
to specific child protection issues.
Promoting good practice
Child abuse, particularly sexual
abuse, can arouse strong emotions in those facing such a situation. It is important to understand these feelings and not allow
them to interfere with your judgement about the appropriate action to take.
Abuse can occur within many situations
including the home, school and the sporting environment. Some individuals will actively seek employment or voluntary work
with young people in order to harm them. A coach, instructor, teacher, official or volunteer will have regular contact with
young people and be an important link in identifying cases where they need protection. All suspicious cases of poor practice
should be reported following the guidelines in this document.
When a child enters the club activity having been subjected
to child abuse outside the sporting environment, sport can play a crucial role in improving the child’s self-esteem.
In such instances the club activity organiser must work with the appropriate agencies to ensure the child receives the required
Good practice guidelines
All personnel should
be encouraged to demonstrate exemplary behaviour in order to promote childrens welfare and reduce the likelihood of allegations
being made. The following are common sense examples of how to create a positive culture and climate.
- Always working in an open environment (e.g. avoiding private
or unobserved situations and encouraging open communication with no secrets).
- Treating all young people/disabled adults equally, and
with respect and dignity.
- Always putting the welfare of each young person first,
before winning or achieving goals.
- Maintaining a safe and appropriate distance with players
(e.g. it is not appropriate for staff or volunteers to have an intimate relationship with a child or to share a room with
- Building balanced relationships based on mutual trust
which empowers children to share in the decision-making process.
- Making sport fun, enjoyable and promoting fair play.
- Ensuring that if any form of manual/physical support is
required, it should be provided openly and according to guidelines provided by the Coach Education Programme. Care is needed,
as it is difficult to maintain hand positions when the child is constantly moving. Young people and their parents should always
be consulted and their agreement gained.
- Keeping up to date with technical skills, qualifications
and insurance in sport.
- Involving parents/carers wherever possible. For example,
encouraging them to take responsibility for their children in the changing rooms. If groups have to be supervised in the changing
rooms, always ensure parents, teachers, coaches or officials work in pairs.
- Ensuring that if mixed teams are taken away, they should
always be accompanied by a male and female member of staff. However, remember that same gender abuse can also occur.
- Ensuring that at tournaments or residential events, adults
should not enter children’s rooms or invite children into their rooms.
- Being an excellent role model - this includes not
smoking or drinking alcohol in the company of young people.
- Giving enthusiastic and constructive feedback rather than
- Recognising the developmental needs and capacity of young
people and disabled adults - avoiding excessive training or competition and not pushing them against their will.
- Securing parental consent in writing to act in loco parentis, if the need arises to administer emergency first
aid and/or other medical treatment.
- Keeping a written record of any injury that occurs, along
with the details of any treatment given.
- Requesting written parental consent if club officials
are required to transport young people in their cars.
to be avoided
The following should
be avoided except in emergencies. If cases arise
where these situations are unavoidable it should be with the full knowledge and consent of someone in charge in the club or
the child’s parents. For example, a child sustains an injury and needs to go to hospital, or a parent fails to arrive
to pick a child up at the end of a session:
- avoid spending time alone with children away from others
- avoid taking or dropping off a child to an event or activity.
never to be sanctioned
The following should
never be sanctioned. You should never:
- engage in rough, physical or sexually provocative games,
- share a room with a child
- allow or engage in any form of inappropriate touching
- allow children to use inappropriate language unchallenged
- make sexually suggestive comments to a child, even in
- reduce a child to tears as a form of control
- fail to act upon and record any allegations made by a
- do things of a personal nature for children or disabled
adults, that they can do for themselves
- invite or allow children to stay with you at your home
N.B. It may sometimes be necessary for staff or volunteers to do things of a personal nature for children, particularly if
they are young or are disabled. These tasks should only be carried out with the full understanding and consent of parents
and the players involved. There is a need to be responsive to a person’s reactions. If a person is fully dependent on
you, talk with him/her about what you are doing and give choices where possible. This is particularly so if you are involved
in any dressing or undressing of outer clothing, or where there is physical contact, lifting or assisting a child to carry
out particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.
Incidents that must be reported/recorded
If any of the following
occur you should report this immediately to the appropriate officer and record the incident. You should also ensure the parents
of the child are informed:
- if you accidentally hurt a player
- if he/she seems distressed in any manner
- if a player appears to be sexually aroused by your actions
- if a player misunderstands or misinterprets something
you have done.
Use of photographic/filming equipment at sporting events
There is evidence that some people have used sporting
events as an opportunity to take inappropriate photographs or film footage of young and disabled sportspeople in vulnerable
positions. All clubs should be vigilant and any concerns should to be reported to the Club Child Protection Officer.
as a coaching aid: there is no intention to prevent club coaches and teachers using video equipment as a legitimate teaching/coaching
aid. However, performers and their parents/carers should be made aware that this is part of the coaching programme and their
consent obtained, and such films should be stored safely.
and training of officials
BZJFA recognizes that anyone may have the potential to abuse children in some way and that all reasonable steps
are taken to ensure unsuitable people are prevented from working with children.
must included the following:
- All candidates will complete the BZJFA self disclosure
about any criminal record.
- Consent should be obtained from an applicant to seek information
from the Criminal Records Bureau.
- The candidates role and responsibilities should be clarified
- Child protection procedures are explained and training
needs are identified.
- Candidates should sign up to the association’s Code
of Ethics and Conduct and Child Protection policy.
In addition to preselection checks, the safeguarding process includes training to help those within the programme analyse their own practice against established good practice, and to ensure
their practice is not likely to result in allegations being made.
- Recognise their responsibilities and report any concerns
about suspected poor practice or possible abuse.
- Respond to concerns expressed by a child or young person.
- Work safely effectively with children.
Responding to allegations or suspicions
It is not the responsibility
of anyone working in BZJFA in a paid or unpaid capacity to decide whether or not child abuse has taken place. However there
is a responsibility to act on any concerns by reporting these to the appropriate officer or the appropriate authorities.
will assure all officails that it will fully support and protect anyone, who in good faith reports his or her concern that
a colleague is, or may be, abusing a child.
Where there is a complaint against a member of staff there may be three
types of investigation:
- a criminal investigation
- a child protection investigation
- a disciplinary or misconduct investigation.
Reporting concerns about poor practice
If, following consideration, the allegation is clearly about poor
practice the designated/Club Child Protection Officer will deal with it as a misconduct issue
Reporting concerns about suspected abuse
Any suspicion that a child has been abused by a BZJFA
official or volunteer should be reported to the BZJFA
Child Protection Officer, who will take such steps as considered necessary to ensure the safety of the child in question and
any other child who may be at risk.
The parents or carers of the child will be contacted as soon as possible
following advice from the social services department.
Every effort should
be made to ensure that confidentiality is maintained for all concerned. Information should be handled and disseminated on
a need to know basis only. This includes the following
- theBZJFA Child Protection Officer
- the parents of the person who is alleged to have been
- the person making the allegation
- social services/police
Information should be stored in a secure place with limited
access to designated people, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant
Enquiries and further action
Internal enquiries and possible suspension
The BZJA Child
Protection Officer will make an immediate decision about whether any individual accused of abuse should be temporarily suspended
pending further police and social services inquiries. The BZJA Child Protection Officer will immediately contact the external
Child Protection Officer.
Irrespective of the findings of the social services or police inquiries
the BZJA, with guidance from the external Child Protection
assess all individual cases to decide whether a BZJFA member or official can be reinstated and how this can be sensitively
This may be a difficult decision; particularly where there is insufficient
evidence to uphold any action by the police. In such cases, the BZJFA must reach a decision based upon the available information
which could suggest that on a balance of probability, it is more likely than not that the allegation is true. The welfare
of the child should remain of paramount importance throughout.
Support to deal with the aftermath of abuse
Consideration should be given to the kind of support that children,
parents and members of staff may need. Use of helplines, support groups and open meetings will maintain an open culture and
help the healing process.
The British Association for Counselling Directory is available from
The British Association for Counselling, 1 Regent Place, Rugby CV21 2PJ, Tel: 01788 550899 E-mail: firstname.lastname@example.org, Internet: www.bacp.co.uk .
Consideration should be given to what kind of support may be appropriate for the alleged perpetrator.
Allegations of previous abuse
Allegations of abuse may be made some time after the event (e.g.
by an adult who was abused as a child or by a member of staff who is still currently working with children).
Where such an allegation is made, the BZJFA should follow the procedures
as detailed above and report the matter to the social services or the police. This is because other children, either within
or outside sport, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse
is automatically excluded from working with children. This is reinforced by the details of the Protection of Children Act
Every child has the right to experience sport in a safe environment
free from abuse and bullying.
Sports organisations play an important role in creating a positive
club ethos that challenges bullying by empowering young people to understand the impact of bullying, how best to deal with
it and agree standards of behaviour.
Reporting concerns outside the immediate sporting environment (e.g. a parent
Report your concerns to the Club Child Protection Officer,
who should contact social services or the police as soon as possible.
If the Club Child Protection Officer is not available, the person
being told of or discovering the abuse should contact social services or the police immediately.
Social Services and the Club Child Protection Officer will decide
how to involve the parents/carers.
Maintain confidentiality on a need
to know basis only.
Providing information to police or social services
Information about suspected abuse must be accurate and a detailed
record should always be made at the time of the disclosure/concern. It should include the following:
- The child's name, age and date of birth of the child.
- The child's home address and telephone number.
- Whether or not the person making the report is expressing
their own concerns or those of someone else.
- The nature of the allegation. Include dates, times, any
special factors and other relevant information.
- Make a clear distinction between what is fact, opinion
- A description of any visible bruising or other injuries.
Also any indirect signs, such as behavioural changes.
- Details of witnesses to the incidents.
- The child’s account, if it can be given, of what
has happened and how any bruising or other injuries occurred.
- Have the parents been contacted?
- If so what has been said?
- Has anyone else been consulted? If so record details.
- If the child was not the person who reported the incident,
has the child been spoken to? If so what was said?
- Has anyone been alleged to be the abuser? Record details.
- Where possible referral to the police or social services
should be confirmed in writing within 24 hours and the name of the contact who took the referral should be recorded.
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If you have any concerns about a young person call :
BZJA Child Protection Officer: Gordon Lawson
Or NSPCC: 0808 800 5000