All sporting organisations which make
provision for children and young people must ensure that:
- the welfare of the child is paramount
- all children, whatever their age, culture, disability, gender, language, racial origin
religious beliefs and/or sexual identity have the right to protection from abuse
- all suspicions and allegations of abuse and poor practice will be taken seriously and
responded to swiftly and appropriately
- all those working in sport have a responsibility to report concerns to the appropriate
BZJFA officials are not trained to deal
with situations of abuse or to decide if abuse has occurred.
Zen Judo Association (BZJFA) has a duty of care to safeguard all children
involved in BZJFA from harm. All children have a right to protection, and the needs of disabled children
and others who may be particularly vulnerable must be taken into account .BZJFA will ensure the safety
and protection of all children involved in BZJFA through adherence to the Child Protection guidelines adopted by BZJFA.
child is defined as a person under the age of 18 (The Children Act 1989).
The aim of the BZJFA Child Protection
Policy is to promote good practice:
- providing children and young people with appropriate safety
and protection whilst in the care of BZJFA
- allow all BZJFA officials to make informed and confident responses
to specific child protection issues.
Promoting good practice
Child abuse, particularly sexual abuse,
can arouse strong emotions in those facing such a situation. It is important to understand these feelings and not allow them
to interfere with your judgement about the appropriate action to take.
Abuse can occur within many situations including
the home, school and the sporting environment. Some individuals will actively seek employment or voluntary work with young
people in order to harm them. A coach, instructor, teacher, official or volunteer will have regular contact with young people
and be an important link in identifying cases where they need protection. All suspicious cases of poor practice should be
reported following the guidelines in this document.
When a child enters the club activity having been subjected to
child abuse outside the sporting environment, sport can play a crucial role in improving the child’s self-esteem. In
such instances the club activity organiser must work with the appropriate agencies to ensure the child receives the required
Good practice guidelines
All personnel should be encouraged to
demonstrate exemplary behaviour in order to promote childrens welfare and reduce the likelihood of allegations being made.
The following are common sense examples of how to create a positive culture and climate.
Good practice means:
- Always working in an open environment (e.g. avoiding private or unobserved situations
and encouraging open communication with no secrets).
- Treating all young people/disabled adults equally, and with respect and dignity.
- Always putting the welfare of each young person first, before winning or achieving goals.
- Maintaining a safe and appropriate distance with players (e.g. it is not appropriate
for staff or volunteers to have an intimate relationship with a child or to share a room with them).
- Building balanced relationships based on mutual trust which empowers children to share
in the decision-making process.
- Making sport fun, enjoyable and promoting fair play.
- Ensuring that if any form of manual/physical support is required, it should be provided
openly and according to guidelines provided by the Coach Education Programme. Care is needed, as it is difficult to maintain
hand positions when the child is constantly moving. Young people and their parents should always be consulted and their agreement
- Keeping up to date with technical skills, qualifications and insurance in sport.
- Involving parents/carers wherever possible. For example, encouraging them to take responsibility
for their children in the changing rooms. If groups have to be supervised in the changing rooms, always ensure parents, teachers,
coaches or officials work in pairs.
- Ensuring that if mixed teams are taken away, they should always be accompanied by a
male and female member of staff. However, remember that same gender abuse can also occur.
- Ensuring that at tournaments or residential events, adults should not enter children’s
rooms or invite children into their rooms.
- Being an excellent role model - this includes not smoking or drinking alcohol in
the company of young people.
- Giving enthusiastic and constructive feedback rather than negative criticism.
- Recognising the developmental needs and capacity of young people and disabled adults
- avoiding excessive training or competition and not pushing them against their will.
- Securing parental consent in writing to act in
loco parentis, if the need arises to administer emergency first aid and/or other medical treatment.
- Keeping a written record of any injury that occurs, along with the details of any treatment
- Requesting written parental consent if club officials are required to transport young
people in their cars.
Practices to be avoided
The following should be avoided except in emergencies. If cases arise where these situations
are unavoidable it should be with the full knowledge and consent of someone in charge in the club or the child’s parents.
For example, a child sustains an injury and needs to go to hospital, or a parent fails to arrive to pick a child up at the
end of a session:
- avoid spending time alone with children away from others
- avoid taking or dropping off a child to an event or activity.
Practices never to be sanctioned
The following should never be sanctioned. You should never:
- engage in rough, physical or sexually provocative games, including horseplay
- share a room with a child
- allow or engage in any form of inappropriate touching
- allow children to use inappropriate language unchallenged
- make sexually suggestive comments to a child, even in fun
- reduce a child to tears as a form of control
- fail to act upon and record any allegations made by a child
- do things of a personal nature for children or disabled adults, that they can do for
- invite or allow children to stay with you at your home unsupervised.
N.B. It may sometimes
be necessary for staff or volunteers to do things of a personal nature for children, particularly if they are young or are
disabled. These tasks should only be carried out with the full understanding and consent of parents and the players involved.
There is a need to be responsive to a person’s reactions. If a person is fully dependent on you, talk with him/her about
what you are doing and give choices where possible. This is particularly so if you are involved in any dressing or undressing
of outer clothing, or where there is physical contact, lifting or assisting a child to carry out particular activities. Avoid
taking on the responsibility for tasks for which you are not appropriately trained.
Incidents that must be reported/recorded
If any of the following occur you should
report this immediately to the appropriate officer and record the incident. You should also ensure the parents of the child
- if you accidentally hurt a player
- if he/she seems distressed in any manner
- if a player appears to be sexually aroused by your actions
- if a player misunderstands or misinterprets something you have done.
Use of photographic/filming equipment at sporting events
There is evidence that some people have used sporting events
as an opportunity to take inappropriate photographs or film footage of young and disabled sportspeople in vulnerable positions.
All clubs should be vigilant and any concerns should to be reported to the Club Child Protection Officer.
a coaching aid: there is no intention to prevent club coaches and teachers using video equipment as a legitimate teaching/coaching
aid. However, performers and their parents/carers should be made aware that this is part of the coaching programme and their
consent obtained, and such films should be stored safely.
and training of officials
that anyone may have the potential to abuse children in some way and that all reasonable steps are taken to ensure unsuitable
people are prevented from working with children.
Preselection checks must included the
- All candidates will complete the BZJFA self disclosure about any criminal record.
- Consent should be obtained from an applicant to seek information from the Criminal Records
- The candidates role and responsibilities should be clarified
- Child protection procedures are explained and training needs are identified.
- Candidates should sign up to the association’s Code of Ethics and Conduct and
Child Protection policy.
In addition to preselection checks, the safeguarding process includes training to help those within the programme analyse their own practice against established good practice, and to ensure their practice
is not likely to result in allegations being made.
- Recognise their responsibilities and report any concerns about suspected poor practice
or possible abuse.
- Respond to concerns expressed by a child or young person.
- Work safely effectively with children.
Responding to allegations or suspicions
It is not the responsibility of anyone
working in BZJFA in a paid or unpaid capacity to decide whether or not child abuse has taken place. However there is a responsibility
to act on any concerns by reporting these to the appropriate officer or the appropriate authorities.
BZJFA will assure
all officails that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague
is, or may be, abusing a child.
Where there is a complaint against a member of staff there may be three types of investigation:
- a criminal investigation
- a child protection investigation
- a disciplinary or misconduct investigation.
Reporting concerns about poor practice
If, following consideration, the allegation is clearly about poor practice the designated/Club
Child Protection Officer will deal with it as a misconduct issue.
If the allegation is about poor practice by the BZJFA Child Protection
Officer, or if the matter has been handled inadequately and concerns remain, it should be reported to the relevant external
Child Protection officer who will decide how to deal with the allegation.
Reporting concerns about suspected abuse
Any suspicion that a child has been abused by a BZJFA official or volunteer should be
reported to the BZJFA Child Protection
Officer, who will take such steps as considered necessary to ensure the safety of the child in question and any other child
who may be at risk.
The BZJFA Child Protection Officer will refer the allegation to the external Child Protection
Officer who may involve social services or the police.
The parents or carers of the child will be contacted as soon as possible following advice
from the social services department.
If the BZJFA Child Protection Officer is the subject of the suspicion/allegation,
the report must be made to the external Child Protection Officer
who will refer the allegation to Social Services.
Every effort should be made to ensure
that confidentiality is maintained for all concerned. Information should be handled and disseminated on a need to know basis only. This includes the following people:
- theBZJFA Child Protection Officer
- the parents of the person who is alleged to have been abused
- the person making the allegation
- social services/police
- the BZJFA external
Child Protection Officer
Information should be stored in a secure place with limited access to designated
people, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant and secure).
Enquiries and further action
Internal enquiries and possible suspension
The BZJA Child Protection
Officer will make an immediate decision about whether any individual accused of abuse should be temporarily suspended pending
further police and social services inquiries. The BZJA Child Protection Officer will immediately contact the external Child
Irrespective of the findings of the social services or police inquiries the BZJA, with guidance from the external Child Protection Officer, will assess all individual
cases to decide whether a BZJFA member or official can be reinstated and how this can be sensitively handled.
This may be a difficult decision; particularly where there is insufficient evidence
to uphold any action by the police. In such cases, the BZJFA must reach a decision based upon the available information which
could suggest that on a balance of probability, it is more likely than not that the allegation is true. The welfare of the
child should remain of paramount importance throughout.
Support to deal with the aftermath of abuse
Consideration should be given to the kind of support that children, parents and members
of staff may need. Use of helplines, support groups and open meetings will maintain an open culture and help the healing process.
The British Association for Counselling Directory is available from The British Association
for Counselling, 1 Regent Place, Rugby CV21 2PJ, Tel: 01788 550899 E-mail: email@example.com, Internet: www.bacp.co.uk .
Consideration should be given to what kind of support may be appropriate for the alleged perpetrator.
Allegations of previous abuse
Allegations of abuse may be made some time after the event (e.g. by an adult who was
abused as a child or by a member of staff who is still currently working with children).
Where such an allegation is made, the BZJFA should follow the procedures as detailed
above and report the matter to the social services or the police. This is because other children, either within or outside
sport, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse is automatically
excluded from working with children. This is reinforced by the details of the Protection of Children Act 1999.
Every child has the right to experience sport in a safe environment free from abuse
Sports organisations play an important role in creating a positive club ethos that challenges
bullying by empowering young people to understand the impact of bullying, how best to deal with it and agree standards of
Reporting concerns outside the immediate sporting environment (e.g. a parent or carer)
Report your concerns to the Club Child Protection Officer, who should contact social
services or the police as soon as possible.
If the Club Child Protection Officer is not available, the person being told of or discovering
the abuse should contact social services or the police immediately.
Social Services and the Club Child Protection Officer will decide how to involve the
The Club Child Protection Officer should also report the incident to the external Child
Protection Officer who should ascertain whether or not the person/s involved in the incident play a role in BZJA and act accordingly.
Maintain confidentiality on a need
to know basis only.
Providing information to police or social services
Information about suspected abuse must be accurate and a detailed record should
always be made at the time of the disclosure/concern. It should include the following:
- The child's name, age and date of birth of the child.
- The child's home address and telephone number.
- Whether or not the person making the report is expressing their own concerns or those
of someone else.
- The nature of the allegation. Include dates, times, any special factors and other relevant
- Make a clear distinction between what is fact, opinion or hearsay.
- A description of any visible bruising or other injuries. Also any indirect signs, such
as behavioural changes.
- Details of witnesses to the incidents.
- The child’s account, if it can be given, of what has happened and how any bruising
or other injuries occurred.
- Have the parents been contacted?
- If so what has been said?
- Has anyone else been consulted? If so record details.
- If the child was not the person who reported the incident, has the child been spoken
to? If so what was said?
- Has anyone been alleged to be the abuser? Record details.
- Where possible referral to the police or social services should be confirmed in writing
within 24 hours and the name of the contact who took the referral should be recorded.
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If you have any concerns about a young person call :
BZJA Child Protection Officer: Gordon Lawson 0115 9335562
External UBA Child Protection Officer: Ruth Goldman 01363 774693 07891794057
Or NSPCC: 0808 800 5000